A key to a successful wedding day is not only in the flawlessly executed ceremony — it's also in the smooth, thought-out reception. Planning this special event requires a lot of preparation, close collaboration with your vendors and meticulous attention to detail. To ensure your post-"I do" party is everything you've dreamed of, it's important to understand all the dos, don'ts, and little nuances of organizing it. That's why we caught up with the wedding planner Emilva Tervoort, the visionary behind SANTÉ Weddings & Events. In an interview with us, Emilva shares her expert tips and insights for creating an after-ceremony party that you and your guests will remember forever.
What is the very first step you would recommend couples take in planning their dream wedding reception?
I always recommend starting with defining your wedding vision. I encourage couples to envision every detail, from the atmosphere and mood to the level of luxury they aspire to achieve for the reception. I also encourage couples to draw inspiration from their personal experiences, such as favorite travel destinations, shared hobbies, or cherished memories. By tapping into their unique stories and shared experiences, couples can often uncover themes and elements that resonate deeply with them. Once the vision is crystal clear, the next step is to select the perfect venue. The venue sets the stage for the entire event and plays a pivotal role in bringing the couple's vision to life.
That's true, finding the right venue is a big decision! What are some of your top tips on choosing the ideal reception venue?
First and foremost, the venue should reflect the couple's unique style and personality. But while it's easy to fall in love with a venue at first sight, it's essential to consider the associated costs and how they fit within the overall budget. The venue's capacity, layout and location also play a significant role in shaping a smooth and enjoyable wedding reception experience for both the couple and their guests. It's important to consider factors such as accessibility, proximity to accommodations, and the surrounding scenery. I recommend looking for venues that offer flexibility and customization options to tailor the space to your preferences. Whether it's customizing the menu, incorporating unique décor elements, or personalizing the layout, couples should have the freedom to make the space their own.
What should couples keep in mind when planning their reception timeline?
From cocktail hour and dinner service to speeches, dances, and cake cutting, it's crucial to allocate adequate time for each component of the reception. Work closely with your wedding planners and vendors to create a detailed timeline that allows for a seamless flow of events without feeling rushed. If your ceremony and reception are taking place at different locations, don't forget to factor in your travel time as well!
When planning the timeline, keep your guests' experience top of mind. Avoid long gaps between activities, as this can lead to boredom or restlessness among guests. Make sure to keep everyone informed about the schedule and any important updates or changes throughout the reception.
While it's essential to have a structured timeline in place, it's also important to remain flexible and adaptable. Unexpected delays or last-minute changes may arise, so be prepared to adjust the timeline as needed while maintaining a calm and positive attitude.
What are some fun activities and entertainment couples can incorporate into their wedding reception to ensure everyone has a great time?
One of my recommendations is to hire a live band or professional musician. Live music adds energy and ambiance to any event! Another great idea is setting up interactive food stations with gourmet delicacies, artisanal cocktails, or themed cuisine. To make the reception even more fun and entertaining, I suggest installing a photobooth, videobooth or glambot complete with props, backdrops, and instant printing capabilities. This way, your guests can capture fun and candid moments throughout the evening, creating personalized keepsakes to cherish for years to come.
Food is such a big part of any wedding reception, right? What should couples consider when deciding on their reception menu?
The menu should reflect the couple's personal taste, style, and culinary preferences. Consider incorporating favorite dishes, cultural traditions, or meaningful ingredients that hold significance for the couple. Embrace seasonal and locally sourced ingredients to create fresh and flavorful dishes that showcase the best of the region.
When deciding on your menu, coordinate the timing and service flow of the meal to ensure a seamless dining experience for guests. Work with your catering team to establish a timeline for serving each course, allowing ample time for guests to savor each dish without feeling rushed. Also, make sure to take into account any dietary restrictions or preferences among your guests, such as vegetarian, vegan, gluten-free, or allergen-free options. Provide a diverse selection of dishes that accommodate a range of dietary needs, ensuring all guests can enjoy the meal without compromise.
What are some common mistakes couples tend to make when planning a wedding reception? How can they avoid them?
Many couples find themselves underestimating the costs associated with their wedding reception, which is quite common. It's essential to set a realistic budget early on and prioritize expenses accordingly. Consider creating a spreadsheet or utilizing budgeting tools to track expenses and ensure you stay within your means.
Another thing to watch out for is overcomplicating the reception timeline with too many activities or events. To avoid overwhelming guests and creating unnecessary stress, streamline the timeline by focusing on essential elements and allowing ample time for each activity.
It's also crucial to maintain clear communication with your vendors. Be sure to provide them with detailed directions, be proactive in expressing your expectations and any specific requirements to ensure that your dream team delivers the level of service you desire.
@divinedayphotography, @vivianhoilingwong
What advice would you give to couples to help them relax and fully enjoy their reception?
Amidst the whirlwind of reception, carve out moments for just the two of you to pause, reflect, and savor the significance of the occasion. Whether it's stealing away for a private moment during dinner or sneaking out for a romantic stroll under the stars, prioritize these intimate moments together. Above all, remember the purpose of the day — to celebrate your love and commitment to each other surrounded by those who mean the most to you.
Surround yourself with a team of trusted professionals, including your wedding planner, vendors, and venue staff. Trust in their expertise and capabilities to execute your vision flawlessly, allowing you to relinquish control and focus on enjoying the moment.
All Planning: @sante_weddings
