Planning a wedding is an art form—one that requires precision, creativity, and a deep understanding of logistics. Few embody this balance as seamlessly as luxury wedding planner Julian Leaver. Renowned for his meticulous attention to detail and refined approach to hospitality, Julian transforms wedding planning from a daunting checklist into a seamless, beautifully orchestrated experience. With years of expertise and an extensive network of top-tier vendors across the world, he understands that a flawlessly executed wedding isn’t just about aesthetics—it’s about creating an effortless flow where every moment feels natural and every detail is handled with care. Here, Julian shares his expert insights on what to expect when working with a professional planner, from fostering clear communication to ensuring no detail is left to chance.
Clear Communication
& Strong Support
First and foremost, it should be very easy to get in touch with your wedding planner to make an inquiry, and from there, that inquiry should quickly turn into a meeting. Once the meeting is set, they should provide a proposal for their services with a quick turnaround. When you’re working with a professional team, it’s not just a one-person show. It is a team that is taking care of you and can respond quickly. People will show you who they are at the beginning of the process, so it’s really important to have a strong team behind you, one that will answer your questions and proactively address any concerns. From there, the rest of the planning process should be laid out clearly, outlining what will happen next. There should be a checklist you have access to, you should be able to view your budget, and you should be able to find all the information and details when you, as a client, want them.
Transparency Throughout the
Budgeting & Planning Process
So much in the wedding world changes rapidly due to external factors. Being able to see exactly what your vendors are sending over, as well as their proposals and pricing, is essential. Your budget is crucial, and being able to access this information from a professional wedding planner sets them apart. A professional will provide access to a portal or shared system where you can view everything you need to, as there are so many moving parts to a wedding. It’s important to understand where your dollars are being spent, and a professional will help you allocate your budget to the areas that make the biggest impact.
Kristen Kilpatrick Snow, Sarah Falugo
An Established
& Aligned Network
Most importantly, choose a professional wedding planner whose Instagram and proposal reflect the same level of quality. They should also have reputable vendor connections. It’s likely that this is the first time you’re planning a wedding, and no one expects you to have done it many times before. However, a pro wedding planner has, and through those experiences, we build a trusted network of vendors who will show up for our clients and go the extra mile when needed. Having these reputable vendor connections ensures that the vision in your head comes to life on your wedding day, and it’s one of the things that sets professionals apart.
Perfect Execution
Any pro wedding planner will adopt a hospitality approach to wedding execution. This means having proper staffing on the wedding day, ensuring that nothing is left to chance. There should be teams assisting with every aspect of the day, for example, when it comes to transportation, a staff member should be available to guide your guests, ensuring they know exactly where to go, when to be there, when to get on the bus, and where they will be dropped off. We, at Julian Leaver Events, never leave the couple or the family alone. We always have someone with the couple and their families to be there and collaboratively help them to make sure the experience of the wedding is elevated is one of the things that sets a professional apart and is something you should absolutely expect when working with a professional wedding planner.
