Sasha Yesman, Irina and Matej
Photography: Andy Nasta
As the wedding day nears, each moment leading up to it helps set the stage for what’s to come—and the rehearsal dinner is the final, joyful celebration before you say “I do.” It’s a chance to unwind, share heartfelt stories, and soak in the excitement with those you cherish most. To help you make it a night to remember, we’ve gathered advice from industry professionals. From thoughtful seating arrangements to personalized touches, here are 10 expert tips for planning a rehearsal dinner that feels just as special as the wedding itself.
Agence LB, Octubre Studio
Photography: Ben Blanc, Nous Nous
Keep the Guest List
Intimate
A rehearsal dinner isn’t just another wedding event—it’s a great way for a couple to shake off pre-wedding jitters and bond with their closest circle. This gathering is typically designed to be a bit more relaxing, intimate and personal than the wedding itself. That means there's no need for an extensive guest list (unless, of course, you want to break the rules—your day, your way!).
According to seasoned planner Ashley Smith, the creative force behind Ashley Smith Events, 30 guests or fewer is often the sweet spot. “Having a more intimate rehearsal dinner is a better bonding experience, especially if the two families haven’t spent much time together,” she explains. Valentina Lindi, founder and creative director of LaLindi, agrees, suggesting that couples keep the guest list to close family and members of the wedding party. This approach fosters genuine connections and more heartfelt moments.
Curate a Thoughtful
Seating Plan
Instead of leaving seating to chance, assign seats to promote mingling and ensure everyone feels included. Mixing family and friends at tables sparks conversations and helps break the ice before the wedding. To add a personal touch and make the evening feel even more special, Ashley Smith recommends placing handwritten notes at each guest’s seat. This thoughtful detail works perfectly for smaller gatherings!
Love Me Not Floral, Stacey McLean
Set the Scene
with a Unique Venue
Make your rehearsal dinner stand out by choosing a venue that contrasts with your wedding space and sets an entirely new tone. Whether it’s a chic rooftop, a cozy art gallery, or a place with sentimental value, there are so many fantastic spots to choose from! Louise Boucher, an experienced wedding planner at Agence LB, advises picking a venue that’s different from your wedding reception to keep the main event a surprise. "A change of scenery creates two distinct atmospheres and allows for a unique setup with a specific dress code,” she says.
For couples planning a destination dinner in Italy, Valentina Lindi shares: "Choose a setting that reflects the essence of your destination. Opt for a traditional trattoria, a vineyard with sunset views, or a seaside terrace with fresh seafood."
Get Creative
with Design & Theme
Your rehearsal dinner doesn’t have to stick to the classic wedding aesthetic. Think outside the wedding box and plan the celebration in a unique way. “Don’t be afraid to go bold with the design and theme,” says Caitlin Dobbins, owner and lead designer of Honey + Thyme. “We love timeless designs, but a fun theme seems to flow better the night before, kicking off the wedding weekend in a festive way.”
LaLindi, Honey + Thyme
Photography: Dias De Vino Y Rosas, Ellie McKinney
Kick Things Off
with a Cocktail Hour
A cocktail hour before dinner is the perfect way to ease your guests into the evening. "Start with a cocktail hour to allow guests to arrive leisurely, so that they can check in smoothly at the hotel if they're traveling that day," explains Louise Boucher. "A relaxed atmosphere helps break the ice before the big day."
Mix Flavor with Comfort
in Your Menu
The beauty of the rehearsal dinner is in its freedom to be casual, creative, and full of personality. Have fun with the menu by incorporating local specialties, interactive food stations (think a taco or sushi bar), or a family-style setup that sparks conversation. Just be sure to offer a variety of options so everyone can enjoy the meal.
Ashley Smith Events
Photography: Kristin Piteo, Kelly Brown
Know Your Crowd
Understanding your guests' preferences can make all the difference, helping you create an experience that’s both exciting and meaningful. As Caitlin Dobbins suggests, ask yourselves: "Are they low-key and would prefer something relaxed before the big celebration begins, or something more elevated with an intimate VIP crowd where you can really lean into the upgraded services?" No matter the vibe, tailoring the night to your guests ensures a rehearsal dinner that feels effortlessly special.
Keep the Energy Up
A rehearsal dinner doesn’t have to mean everyone stays seated all night. Inject some energy with entertainment and interactive experiences. As Valentina Lindi suggests, consider live music to get guests dancing between bites or a hands-on element like a sommelier-led wine tasting or a pizza-making station with a local chef. But remember, don’t go overboard—after all, the rehearsal dinner should still feel light and refreshing, not overloaded with activities. It’s just the prelude to what’s coming
KVB Events, LaLindi
Photography: Lauren Alatriste, Samantha Rivieccio
Gift a Token to Remember
Gifting a little something to remember the evening by can go a long way. It doesn’t have to be extravagant—just a simple keepsake that reflects the event. Whether it’s something quirky, sentimental, or perfectly on-theme, a thoughtful memento gives your guests a little piece of the evening to take home—and maybe even spark a smile later! Think custom matchbooks with the couple’s initials, a mini bottle of local olive oil or wine, or a handwritten note with a favorite memory.
Start Early, End Early
The golden rule of a successful rehearsal dinner? Start early, and end early. This way, both your guests—and you—won’t feel drained the next day. As Louise Boucher wisely emphasizes, “Since the wedding day will be long and full of emotions, wrap up the evening at a reasonable time to let everyone rest before the main celebration.”
Fernanda Martinez Events, Sasha Yesman
Photography: RMNE, Andy Nasta
